HOA BOARD.

Ledgewood Homeowners Association Board comprises of six members. This is a group of volunteers, who diligently serve our community. The board meets regularly to discuss, manage, and plan for current and future issues pertaining to our neighborhood. Whether we are fully employed or retired, these volunteer positions are considerable responsibilities and required significant commitment. 

If you are considering volunteering, here are the descriptions of the various trustee positions. Each position is a two-year term. 

    • Prepare, gather, organize, and communicate monthly meeting agendas to all the board members and secretary in preparation for monthly meetings.

    • Prepare and organize annual meeting.

    • Prepare annual report.

    • Call for votes on expenditures at meetings.

    • Appoint committees. Oversee the website. Update at least twice a year. Assign the updates to the various trustees in their areas of responsibility.

    • Gather information and publish quarterly publication of The Ledger.

    • Identify and assign projects to specific trustees. Assist and follow up on trustee’s projects until completion.

    • Act as a spokesperson for the association.

    • Recruit and contact perspective new trustees for any future board openings.

    • Regularly communicate with the neighborhood via e-mail and social media posts.

    • Answer regular e-mails, phone calls, and social media questions pertaining neighborhood business.

    • Meet with various vendors regarding neighborhood business.

    • Advise other board trustees regarding neighborhood business.

    • Handle tough situations concerning residents and be main point of contact to solve difficult scenarios.

    • Organize various social events for the neighborhood.

    • Advise Trustees on all matters pertaining to the maintenance, repair and improvements of the common grounds, inclusive of:

      • Mowed common ground areas

      • Wooded common Grounds

      • Ravines on common grounds

      • Parking Lots

      • Tennis court, basketball court, and playground area

      • Entrance signage

      • Street signage and street entrances

      • Trees

    • Supervise Maintenance Operations Manager

    • Receive and act upon residents comments/complaints concerning command grounds

    • Interface with City Engineer, Service Departments, Councilmen as needed

    • Things to know:

      • When a tree is cut down in common ground, it is left where it falls

    • Hire Pool Operations Manager.

    • Oversee the opening of the pool. If any necessary repairs are to be made, obtain bids and submit these bids to the Board for necessary approval.

    • Be responsible for everything that is involved with the pool. This includes the Pool Operations Manager, the pool equipment, the lawn chairs, the lighting and maintenance of the grounds surrounding the pool, and all the pool equipment that is located in the maintenance garage and outside of the garage (including pump and deep well). Get Maintenance Operations Manager involved with any pool repairs as necessary.

    • Oversee the closing of the pool.

    • At all times be aware of the red light warning posted over the garage. If the red light is on, there is a problem with the pump that must be taken care of immediately.

    • Maintain records of pool equipment maintenance and replacement. Update pool manual on an annual basis in conjunction with the pool operations manager.

    • Monitor regular Ledgewood e-mail and phone communication, answer anything pertaining to clubhouse area, forward appropriate e-mails to the clubhouse manager, and answer what is appropriate.

    • Maintain communication with our clubhouse manager, Karyn Wheeler, who manages clubhouse reservations and its logistics. Any e-mail received about reserving the clubhouse, questions about clubhouse reservations, payments in regards to reservations, etc, should be forwarded to Karyn.

    • Make sure the physical maintenance of the clubhouse is in good working order. The fireplace is working, the kitchen appliances are working, the furnaces and air conditioning units have been checked out. Many of these are done together with the Common Ground trustee, who manages our maintenance crew.

    • Maintain an up-to-date log of services for the clubhouse, contact vendors if something needs to be fixed. Communicate all these to other board members and Carleen, and keep a log.

    • Make sure our cleaning person is doing their job and everything is going smoothly. If there are any problems, they will communicate with you and with the clubhouse manager.

    • Discuss with other trustees rental applications that are questionable and fall outside the guidelines of clubhouse rentals allowed. Clubhouse Manager will also advise.

    • Maintain a schedule of walk/ride through the area and check for maintenance and upkeep of the neighborhood.

    • Enforce covenants and restrictions and receive complaints on covenants and restrictions.

    • Enforce the maintenance of the lampposts throughout the neighborhood - there is a lamp post outage form on the website for resident to use. Advice if Brian and Eric can assist in fixing the lampposts. (Both Brian and Eric can be hired outside of their Ledgewood responsibilities to assist with this, as lamppost maintenance is a resident responsibility). All lamppost parts are available at the Maintenance garage.

    • Review plans for any outside structures and additions, fences, decks, etc, and review applications for building permits.

    • Log to be kept for all requests for additions, including applications for buildling permits and disposition of all requests. Architectural Trustee maintains a spread sheet.

    • Maintain a walk-through log.

    • Things to keep in check: garbage cans, sidewalks, bushes and tress, grass and weeds, log piles.